You
should send a thank you letter immediately
after every job interview or informational
interview (whether by phone or in person).
This is an opportunity to express appreciation
and confirm your interest in the position
and the organization. You can also, if necessary,
clarify any answers you gave in the interview.
They should be sent to everyone that helps
you in any way. If you are sending a thank
you letter after an employment interview,
mail it within 24 hours.
Tips on Writing Thank You Letters
| • |
If
you were interviewed by more than
one person, send a thank you letter
to the key hiring decision maker and
to the person who coordinated the
interview process. |
| • |
Personalize
each letter, since the recipients
are likely to discuss your candidacy
together. |
| • |
In
your letter to the coordinator of
the interview, mention the names of
those you met. |
| • |
Use
plain, light-colored stationery. |
| • |
Although
this is still a business letter, it
may be more personal in tone. |
| • |
Mention
the date you spoke with the person,
and highlight a particularly useful
piece of information you received
or gave them. |
| • |
Keep
your letter brief. Three short paragraphs
are usually sufficient. |
Acceptance
and decline letters
At some point in your job search, you will
have to accept and/or decline job offers.
First, respond to the offer by telephone,
then follow up with a letter. By confirming
your decision in writing, you prevent any
future confusion and misunderstandings.
When
writing an offer acceptance letter, include
details of the position including salary,
other bonuses, job title, start date and
location, and relocation package if one
is offered. Don’t forget to include
a short message about your enthusiasm for
the position and appreciation for the opportunity.
When writing a letter declining an offer,
include a statement of appreciation for
the offer, a brief reason for declining
the offer, and a statement that leaves open
the possibility of some future contact,
if desired.
By
CESER, the Center for Employment Education
and Research
